BA6183 Video Instructions

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Contents

Preliminary

  • Ensure that your presentation properly prepared.
  • Audio support is automatic unless indicated.
  • When using the built-in Computer or Document Camera or a Laptop, the Desktop Monitors (computer screens) will mirror the images from the corresponding large Screens (at the front of the room).
  • Do not expect someone to be able to help you with the Seminar Room systems if you do not ask for help at least 24 hours in advance.
  • These are instructions for the most basic tasks.
  • Currently some cables and adapters (audio, video VGA-to-VGA, DVI-to-VGA, mini-DVI-to-VGA, USB), wireless Remote Control and the wireless microphone may be available from the front desk (Monday to Friday, from 9 am to 5 pm; to use at the different time, please take it in advance and return ASAP). This equipment is supposed to be in the cabinet, but sometimes there are problems with the electronic locking mechanism.
  • Currently there is anti-virus software running on the resident Computer. Be aware, it may start during the talk.
  • Also Adobe Reader under Windows on the Resident PC at least does not work properly on two screens (simultaneously) in full-screen mode on both.

How to use the data-projectors in 6183

Logging in

  • Touch (a simple "tap" may not be sufficient) the control panel screen; it will light up. Touch the "TOUCH SCREEN HERE TO START" area. Enter the Code [****] and touch "ENTER". (Please go to the front desk in the main office to get the Code.)
  • The system will start and the Cabinet will unlock.You are at the Main Control Pane. You need to decide what do you want to do.

Selecting Computer as a source

You want to use the built-in Computer and project onto one screen (this is the most commonly used and recommended setting):

  1. Select "COMP" for Computer. You are on the "Screen Selection Pane".
  2. Select the Screen(s) that you want to use.
  3. Do not select "RIGHT" (you will not be able to log in). "RIGHT" means "Near the Doors",
  4. Select "LEFT". "LEFT" means "Near the Podium". The selected screen will lower and the projector will activate. The projector may take a minute to warm up.
  5. Using the keyboard and mouse log into Computer as "seminar" (the password is available from the front desk).
  6. You can access the Internet and/or plug a USB drive into one of the two slots near Control Panel (actually, you can plug into both USB drive slots).
  7. Note: Use the mouse belonging to the Computer.
  8. You can use the built-in Computer and project onto both screens: In step 2 select "Both Screens". These screens will not be identical since the computer's display extends over both screens. (This can result in difficulties if the application you want opens on the Right Screen and you only have the Left Screen displayed. In this case display on Both Screens to start and make sure everything is on the Left Screen before selecting that.)

Selecting Laptop as a source

You want to use your Laptop and project on one screen:

  1. Select "LAPTOP". You are on "Screen Selection Pane".
  2. Select the Screen(s) that you want to use.
  3. "RIGHT" means "Near the Doors",
  4. "LEFT" means "Near the Podium". The selected screen(s) will lower and the projector will activate. The projector may take a minute to warm up.
  5. Connect your Laptop using VGA cable taken from the Cabinet. If you use Apple Powerbook, iBook, MacBook or MacBook Pro you probably need an adapter supplied with your Laptop (different Laptops have different outputs and different adapters are needed). If you use your Laptop also as an audio source, use combined VGA and Audio (minijack to minijack) connector.
  6. Boot you Laptop. You can use your Laptop and project onto both screens: select "Both Screens". These screens will be identical
  7. Important Note You can use the University's wireless Internet network if you have previously configured your laptop according to these instructions.
  8. If you wish to use the wired connection in the Seminar Room then your laptop has to be registered on the departmental network. You will need to give your MAC address (if you have not already done so) to Marco in advance. Follow how to discover your MAC address if necessary. When you are set up then you can simply attach to the Internet via the blue RJ45 ethernet cable on the Podium.

Selecting Document Camera as a source

You want to use Document Camera and project on one screen:

  1. Select "DOC. CAM". You are on "Screen Selection Pane".
  2. Select the Screen(s) that you want to use.
  3. "RIGHT" means "Near the Doors",
  4. "LEFT" means "Near the Podium". The selected screen will lower and the projector will activate. The projector may take a minute to warm up.
  5. Bring the Document Camera into the working position (see the figure on the left below) if it is in the closed position (see the figure on the right below), note that the central arm with the lenses locks; correct the head (with the lenses) position so it looks directly down.
  1. Switch it on using Master-Switch in the far-right corner.
  2. Check that the "Main" button in the near-left corner is "On" (light).
  3. Put a paper, or transparency or anything else on the glass.
  4. Select the correct Lamp using the "Upper:Base:Off" button in the near-right corner.
     
  • Rotate the image on the Screen if necessary using the "Image Rotation" button. You can use the Document Camera and project on both screens: As above but select "Both Screens". These screens will be identical

Selecting VCCamera as a source

  • VCCamera (aka Spy Camera) is a nice but currently not so useful item. If you want to use it please select "CAMERA" and experiment.

Selecting Built-in DVD player as a source

  • Built-in DVD player. It is in the Cabinet. Again, if you want movies, please select "DVD" and experiment.
     

Selecting Built-in AUX player as a source

AUX is untested, most likely unneeded and possibly unsupported.

Suspending Video presentation

If you want to suspend all video presentations but not to log out (for example, if you are using the wireless microphone) select "Lecture" (the icon looks like lips) from the Main Control Pane.

Finishing

  1. After you have finished please put everything you took from the Cabinet back in the proper drawer.
  2. If you used Computer then "Log Out" but do not "Shut Down".
  3. Then switch the system off:
    1. If you are on Main Control Pane ("Main Menu"), press the "SYSTEM OFF" button and then reconfirm your selection,
    2. If you are in the "VOLUME AND SCREEN CONTROLS" Pane, press "MAIN MENU".
    3. If you played with the Camera press "EXIT" to return to the Main Menu.
  4. The System will shut off and the Cabinet will lock.
  5. If you used Document Camera make sure to switch it off using Master Switch (in the far right corner) and pack down the arms.

Using two video sources

  1. You can use any two sources at the same time and project them to different screens: Say you want to use the built-in Computer and your Laptop at the same time, follow instructions for "Computer" and then for "Laptop" ("LEFT" for Computer and then "RIGHT" for Laptop). The later selection overrides the previous one.
  2. If you want to use Computer as an audio source follow (B), then (A): there should be just one audio source with the exception of the wireless microphone.

Using remote control

We have a wireless remote control. Plug USB adapter to your laptop or to USB slot of Resident PC. Turn it on. Use Back and Forward arrows and a Laser Pointer (Up and Down arrows are not useful with the standard software).

Warnings

  1. Do not go to "Volume and Screens Controls" pane unless you know what are you doing and what is your purpose (change sound volume especially for microphone is often needed but screens go up and down automatically).

This Control Pane consists of two parts:

  1. The upper half controls the sound output: for wireless mike (left side) and the "program" (the other audio source"). Each side has a Volume Indicator and "Up", "Down", and "Mute" buttons.
  2. The lower half controls the screens. The left side controls right screen and the right side controls left screen. This is correct since left/right refer to your right/left side; it is incosistent with the screen selection pane. One can move the screens Up and Down (individually) and also mute (that is, "suspend output") and "unmute" ("resume output") each display individually. Just select buttons "Mute" and "Right Display" or "Left Display" for this.
  3. Important: Please do not shut down Computer.
  4. IMPERATIVE: PLEASE DO NOT USE REMOTE CONTROLS FOR PROJECTORS There is a very little reason to use them and there is a large possibility that settings may become very messed up. Use wireless remote control for computer instead.
  5. Little white buttons surrounding touch-screen are very important: if you really want to press something but have no reason to do this, press one of them (the only effect would be a satisfaction from the fact that you managed to do something which did not cause any harm).

Troubleshooting

  1. The Cabinet does not unlock: ask for the key from the front desk (currently the electronic lock is working so this should not be necessary).
  2. You selected Computer but nothing comes in on Podium Displays or Screens:
    1. Check that you selected "Left" or "Both" screen(s).
    2. Check that displays are "On" (indicator lights). Turn them "On" if needed.
    3. Check that the Computer in the Cabinet is "On" (indicator light). Turn it "On" if not.
  3. Try to select correct screen again.
  4. Try to logout and then login back into system.

General view of the Control Panel and Connection Slots: Two USB slots, VGA and Audio Minijack Slots, RCA Audio/Video Slots (for AUX)

More Troubleshooting

BA6183 More Troubleshooting

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